The AIPA Secretariat is looking for a dynamic, proactive, and highly motivated Technical Officer with at least two (2) years of relevant work experience in stakeholder coordination, project support, and resource mobilisation. The Technical Officer will be responsible for supporting the Directorate External Stakeholders’ Engagement by assisting with day-to-day operations, implementing engagement activities, and facilitating facilitation of resource mobilisation initiatives.

The Technical Officer will report to the Director/Senior Officer of External Relations, and undertake, among others, the following duties and responsibilities:

• Provide technical and administrative support to the daily operations of External Stakeholders’ Engagement Directorate
  • Compile and/or assist in preparing relevant documents such as briefing notes, talking points and presentations for meetings.
  • Assist at meetings, including drafting minutes of meetings.
  • Assist in the coordination of follow-up actions and decisions with relevant internal and external parties.
  • Draft reports, memoranda, joint statements, and other documents.
  • Prepare weekly progress reports to update the Director of External Stakeholders’ Engagement on implementation status.

• Coordinate projects/programmes and activities
  • Assist in coordinating projects/programme and activities with external partners.
  • Assist in formulating project/programme proposals and mobilise funding support.
  • Assist in developing, monitoring and facilitating the implementation of action plans, projects and activities with partners.
  • Coordinate with third parties, relevant directorates, and the Directorate of Finance and Administration to ensure the smooth delivery of projects, including related logistical and administrative arrangements.

• Communication and Coordination
  • ⁠Support the Directorate’s communication strategies by liaising with the Directorate of Communication, Knowledge Management, and IT.
  • ⁠Draft and review content for social media and publications related to the Directorate’s engagements, subject to Director’s approval.
  • ⁠Maintain documentation and knowledge products related to partnerships and resource mobilization efforts.
  • ⁠Prepare promotional content and ensure consistent visibility of AIPA’s external engagements.

Education and Experience

• Advanced degree in international relations, political science, diplomacy, regional studies, law, public policy, global governance, or a related discipline or Bachelor degree in the afore-mentioned fields with a minimum of two (2) years of relevant work experience in technical role.

Core Competencies

• Demonstrated knowledge in policy, research and technical skills in the relevant area.
• Ability to build, maintain, and coordinate effective relationships with external stakeholders, including government institutions, development partners, civil society organisations, and regional or international bodies.
• Demonstrated experience in project management processes, including planning, coordination, implementation of activities, and monitoring.
• Solid understanding of relevant policy areas and institutional frameworks, with the ability to translate technical concepts into practical engagement and programme activities.
• Strong research, analytical, and drafting skills, including the ability to gather, analyse, and interpret data from various sources, and to prepare technical reports, progress updates, and briefing notes.

Technical Skills

• Strong written and verbal communication skills in English. Proficiency in other ASEAN languages is an added advantage.
• Proficiency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
• Ability to develop presentations, visual materials, and infographics using tools such as Canva or other relevant design software.

Personal Attributes

• Ability to work collaboratively in a team environment and adapt effectively to a dynamic, multicultural, and international workplace.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated willingness to learn, adapt, and grow professionally.
• Proactive attitude, with attention to detail and problem-solving capabilities.

• Working knowledge of ASEAN-related affairs.
• Demonstrated understanding of organisational processes, protocols, and political or cultural sensitivities in a regional or multilateral setting.
• Understanding of legislative and parliamentary processes, particularly in ASEAN Member States.
• Knowledge of or experience with project cycle management, including planning, coordination, implementation, monitoring, and reporting of project activities.
• Experience supporting procurement, administrative, and basic financial processes, including budget monitoring and expenditure tracking.
• Prior exposure to work with intergovernmental organisations, development partners, or parliamentary institutions is an asset.

Please submit your most recent Curriculum Vitae (CV) and Motivation Letter through: https://bit.ly/Vac_TOExternal

The AIPA Secretariat is seeking to recruit a Project Officer for a one-year contractual position. The Project Officer will be responsible for supporting the day-to-day planning, coordination, and implementation of AIPA’s projects and frameworks. The officer will be working under the Directorate of External Stakeholders’ Engagement with the AIPA Secretariat.

The Project Officer will undertake, among others, the following duties and responsibilities:

• Support the planning, coordination, and implementation of AIPA’s projects and frameworks, including the ASEAN Guidelines on Promoting Responsible Investment in Food, Agriculture and Forestry (ASEAN RAI) Parliamentary Implementation Framework 2024–2030, in line with approved workplans, timelines, and project objectives.
• Coordinate with AIPA Member Parliaments, development partners, intergovernmental organisations, civil society, and other relevant stakeholders.
• Conduct research and analysis related to AIPA Projects and Frameworks to support the planning, implementation and reporting.
• Prepare and draft substantive project-related documentation, including concept notes, project proposals, briefing notes, and other relevant materials.
• Support the organisation and delivery of regional and national-level meetings, workshops, consultations, and capacity-building activities.
• Assist with monitoring and reporting processes for project activities, including financial and narrative outputs and other required reporting deliverables.
• Provide administrative and coordination support related to project implementation, including tracking activities, maintaining records, and supporting basic procurement and logistical processes
• Support administrative, procurement, and basic financial processes, including coordination with relevant stakeholders, tracking expenditures, and maintaining project records.
• Prepare presentations, communication materials, and knowledge products related to activities under the projects and frameworks.
• Perform any other duties as may be assigned in support of projects and frameworks-related initiatives and the work of the Directorate.

• Bachelor degree in Environmental Studies, Sustainable Development, Political Science, or an appropriate related field.
• A minimum of two (2) years of relevant work experience, which may include internships, fellowships, volunteer assignments, or part-time roles in relevant areas.
• Demonstrated knowledge in policy, research and technical skills in the relevant area.
• Demonstrated commitment to collaborative work practices.
• Strong written and verbal communication skills in English. Proficiency in other ASEAN languages is an added advantage.
• Proficiency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
• Ability to develop presentations, visual materials, and infographics using tools such as Canva or other relevant design software.
• Strong analytical and drafting skills, with experience in preparing technical reports, progress updates, and briefing notes.
• Demonstrated ability to plan and organise tasks and workflows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated willingness to learn, adapt, and grow professionally.

• Knowledge of or experience with project cycle management, including planning, coordination, implementation, monitoring, and reporting of project activities.
• Experience in drafting concept notes, project proposals, and related project documentation.
• Experience supporting procurement, administrative, and basic financial processes, including budget monitoring and expenditure tracking.
• Familiarity with results-based management (RBM) frameworks and reporting requirements is an added advantage.
• Prior exposure to work with intergovernmental organisations or parliamentary institutions is an asset.

Please complete the application form and submit your most recent Curriculum Vitae (CV) and a Motivation Letter via the following link: https://bit.ly/Vac_ProjectOfficer