The AIPA and Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) agreed on the joint implementation of the project “Capacity Development for the ASEAN Inter- Parliamentary Assembly (AIPA)” commissioned by the Federal Foreign Office of the Federal Republic of Germany. The project implemented its Phase 1 for the period 2014-2015, then extended it to Phase 2 starting on March 2016 which ended on February 2018. The Final and Phase 3 of the project with a theme “AIPA for ASEAN Integration” started on March 1, 2018 and will end on February 2020. This Project phase has three (3) components, namely (1) Establish Sustainable Mechanisms within AIPA to Support the ASEAN Integration Process, (2) Promote Human Capacity Development (HCD) Plans for Selected AIPA Member Parliaments, and (3) Strengthen the AIPASecretariat.
A critical element to sustaining AIPA and GIZ efforts is the establishment of a Results-based Monitoring and Evaluation (RBME) System for the Project. The RBME System will allow AIPA and GIZ to document and gain insights on the Project’s achievements and accomplishments. An outcome-based system will inform both stakeholders on the effectiveness of the Project as well as provide critical inputs on how to further strengthen AIPA and its aspiration for integration.
In this regard, the AIPA4ASEAN Integration Project implemented a short-term activity designed to jumpstart the Project’s capability to do monitoring and evaluation work. The engagement covers the development of a RBME Framework, clarification of different project results including the objectively verifiable indicators (OVIs), identification of means of verification (MOV), and designing the processes for doing M&E work.
The short-term engagement used both a participatory and expert driven approach. Participatory approach means the AIPA Secretariat taking lead roles in defining the scope of the RBME. Project results, indicators, and MOVs were defined and identified by the AIPA Secretariat. At the same time, an expert driven approach was used (using inputs from the RBME Consultant) to ensure correct application of M&E concepts and principles.
The collaborative approach is capsulized in the RBME Framework of the AIPA4ASEAN Integration Project. Goals, outcomes, intermediate outcomes and outputs were clarified, indicators and/or performance measures per level were formulated, MOVs were identified, and external factors important to the Project’s success were identified. The critical elements needed to jumpstart or operationalize the RBME System are already in place. However, further capacity building or M&E related training programs should be further undertaken.
The AIPA Secretariat should be further capacitated in the areas of managing the M&E system, and managing the review process.